Signup available at meeting.
CLUB MEMBERS SHALL OFFER PROOF OF MEMBERSHIP AT THE TIME OF TRIP SIGNUP.
NON-MEMBERS CAN SIGNUP ONLY AFTER THE INITIAL SIGN-UP NIGHT FOR A $25 MINIMUM SURCHARGE, FOR WEEKEND TRIPS, AND $2 MINIMUM SURCHARGE, FOR DAY TRIPS. MEMBERS MAY SIGN-UP ONE NON-MEMBER GUEST, PER SEASON. A NON-MEMBER MAY PARTICIPATE ON A TRIP ONLY ONCE, AND MUST BE SPONSORED BY A MEMBER. PAST MEMBERS MAY NOT PARTICIPATE ON TRIPS AS A NON-MEMBER.
ALL DEPOSITS AND FINAL PAYMENTS WILL BE MADE BY CHECK ONLY. MAKE CHECK OUT TO THE “SATELLITE SKI CLUB”. ALL CHECKS WILL BE DEPOSITED. ANY REFUNDS WILL BE MADE BY SATELLITE SKI CLUB CHECK. A FEE OF $15 OVER ANY CHARGES WE INCUR WILL BE CHARGED FOR BAD CHECKS.
TRIP DEPOSITS SHALL BE $50 MINIMUM FOR WEEKEND TRIPS AND $10 MINIMUM FOR DAY TRIPS. A DEPOSIT EXCEEDING THE MINIMUM MAY BE REQUIRED FOR SOME TRIPS. FULL DEPOSITS MUST BE RECEIVED TO BE INCLUDED ON EITHER THE TRIP LIST OR THE TRIP WAITING LIST. WAITING LIST SIGNUPS WILL NOT BE TAKEN UNTIL THE TRIP IS FULL.
TRIP SIGNUPS ARE TYPICALLY ANNOUNCED IN THE FLYER AND TYPICALLY OCCUR AT REGULARLY SCHEDULED MEETINGS. TRIP CHAIRPERSON WILL EXTEND PRE-SIGNUP PRIVILEGES TO ONLY OFFICERS/ETC. AND THEIR GUEST(s) AND OTHER TRIP CHAIRPERSONS AND THEIR GUEST(s) PRIOR TO THE SCHEDULED SIGNUP. A DEPOSIT IS NOT REQUIRED FOR PRE-SIGNUP.
THE FLYERS WILL DESCRIBE THE TRIP PRICES AND THE SPECIFIC INCLUSIONS.
FINAL PAYMENT FOR ALL TRIPS IS DUE A ON A DATE DETERMINED BY THE CHAIRPERSON. PERSONS WHO HAVE PAID THEIR DEPOSITS WILL NOT BE BUMPED FROM THE TRIP, UNLESS THEIR FINAL PAYMENT IS NOT RECEIVED AT THAT TIME.
REFUNDS WILL BE PROVIDED ONLY IF ANY OF THE FOLLOWING CONDITIONS ARE MET:
A. THE TRIP GOES FULL.
B. CANCELLATION IS RECEIVED 60 DAYS PRIOR TO DEPARTURE UNLESS SUPERCEDED BY THE LODGING/AIRLINE CANCELLATION POLICY.
C. THE CLUB HAS A WAITLIST FOR THE TRIP OR THE PERSON CANCELING FINDS THEIR OWN SUBSTITUTE, AND THE SUBSTITUTE PAYS IN FULL.
D. THE CLUB INCURS NO LOSS ON THE TRIP. OTHERWISE, THE REFUND AMOUNT WILL BE ONLY FOR THE PORTION OF THE PAYMENT FOR WHICH THE CLUB DID NOT INCUR LOSS. IN ANY EVENT.
FOR ALL OF THESE CASES EXCEPT ‘B’, A $10 ADMINISTRATION FEE WILL BE CHARGED TO EACH PERSON CANCELING
THE TRIP CHAIRPERSON IS THE FINAL AUTHORITY ON HOW THE TRIP IS CONDUCTED, TRIP DEPARTURE TIMES AND LOCATION, ETC.
A RELEASE OF LIABILITY FORM SHALL BE SIGNED BY ALL TRIP PARTICIPANTS PRIOR TO TRIP DEPARTURE. THE RELEASE ON A SIGNED MEMBERSHIP APPLICATION IS SUFFICENT.
THESE POLICIES MAY BE MODIFIED OR WAIVED, AS APPLICABLE TO A GIVEN TRIP/ACTIVITY, AT THE DISCRETION OF THE OFFICERS.
Hopefully this is common sense to most people.
Beds: The club does its best to place couples in queen/king beds and individuals in twin beds. In some cases this is not possible. In situations where twin beds are not available in a unit, couples shall yield the largest bed to the two individuals that have to share a bed. Being a couple does not automatically entitle you to the master suite.
Guests: Last minute impromptu guests are permitted only with the permission of the trip chairperson and with the appropriate payment and membership or guest fees. Under no circumstances may a participant invite someone to stay in a unit without the permission of the trip chairperson. Any club banned members are not allowed in the rooms, condos, vehicles or other club rented facilities.
Party Room: On some trips, a party room is provided to the participants. Non-trip persons may not attend a party without the permission of the trip chairperson. An appropriate fee may be assessed. Given that the party room is occupied by people that desire a good night’s sleep, the party shall end at a reasonable hour.
Noise: It is a certainty that we will be sharing the hotel/condo with other non-ski-club people. Many of them may have small children and may not share our enthusiasm for late night libations. Please be considerate! Move yourself and your bags into your room as quietly as possible. Talking loudly (or any other activity that makes noise) in the hallways is NOT permitted! If you are getting a group together to go out, assemble the group in a room or outside the building.
Ground Transportation: On some trips the club provides rental vehicles for use by trip participants. The use of the vehicle is determined by the democratic decision of the occupants. Please be respectful of the drivers, they should not be considered personnel chauffeur. The vehicles are primarily for transportation to and from the ski areas. No one, including drivers, should consider the vehicle primarily for their own personal use.
Bathrooms: All bathrooms in a unit are communal, within reason. After skiing, bathrooms in a unit should be accessible to the next person needing to use it. The master bath in a unit is not necessarily for the exclusive use of the persons occupying the master suite. This does not imply that anyone in the unit may transition the master bedroom in the middle of the night to get to the master bath. People should always use good judgment and use the most accessible bathroom without disturbing others.
Pets: Pets are generally not permitted. On certain trips, pets may be permitted when the property management allows it, and the trip chairperson agrees to it, and all persons sharing the unit agree to it.
Last of all: NO WHINING! Constructive suggestions are welcome.